Join Our Team as a “Admin Manager”

We are seeking a highly skilled Admin Manager to join our well-known company located in Zamalek. This role offers an excellent opportunity to grow your career in a dynamic environment.

Job Description:

Office Management

  • Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.
  • Manage office facilities, including space planning, maintenance, and procurement of office supplies and equipment.
  • Coordinate with IT and other departments to ensure that office technology and communication systems are functioning properly.
  • Implement and enforce office policies and procedures, ensuring compliance with company standards.

Administrative Support

  • Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
  • Supervise and manage the administrative team, including receptionists, office assistants, and other support staff.
  • Oversee the management of company records, ensuring accurate and up-to-date documentation and compliance with legal requirements.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff and executives.

Procurement & Vendor Management

  • Manage the procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
  • Establish and maintain relationships with vendors and service providers, negotiating contracts and managing performance.
  • Oversee the inventory management of office supplies, ensuring that all necessary items are stocked and available.
  • Human Resources Administration
  • Assist the HR department with administrative tasks, including onboarding new employees, maintaining personnel records, and managing employee benefits.
  • Ensure compliance with labor laws and company policies, providing support for HR related initiatives and programs.
  • Coordinate staff training and development programs in collaboration with the HR team.

Compliance & Risk Management

  • Ensure compliance with local regulations, health and safety standards, and company policies.
  • Manage insurance policies and claims, ensuring that the company is adequately protected against risks.
  • Develop and implement contingency plans for emergency situations, such as natural disasters or security threats.

Budgeting & Financial Management

  • Assist in the preparation and management of the administrative budget, ensuring that expenses are tracked and controlled.
  • Oversee the processing of invoices and payments related to administrative functions.
  • Prepare financial reports related to office operations and provide insights on cost saving opportunities.

Communication & Coordination

  • Act as the primary point of contact for internal and external inquiries related to administrative functions.
  • Coordinate with other departments to ensure alignment of administrative services with business needs.
  • Organize company events, meetings, and conferences, managing all logistical aspects.

Job Requirements:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Minimum of 5+ years of experience in office administration or management.
  • Strong organizational and leadership skills, with the ability to manage multiple tasks and priorities.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with staff at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
  • Experience in budgeting, financial management, and procurement.
  • Knowledge of local labor laws, health and safety regulations, and compliance standards.
  • Experience in facilities management and vendor negotiation.
  • Familiarity with HR administrative processes and legal compliance.
  • Ability to work under pressure and handle multiple tasks simultaneously.
  • Fluency in Arabic, English.
  • High level of integrity and commitment to excellence.

If you’re interested, kindly share your updated CV with us at [email protected], check all the vacancies now!

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